AllgemeinesNeue Passwort Richtlinien (AX-10207) | Änderungsgrund AMPAREX ist ein Onlinesystem in dem u. a. Medizindaten von Endkunden gespeichert werden. Aus diesem Grund sollten alle Zugänge mit einem Passwort gesichert sein. Dies war bisher schon möglich. Allerdings basierte die Passwortvergabe nach einem Punktesystem. Dieses Punktesystem zur Vergabe eines Passwortes ist allerdings nicht mehr zeitgemäß. Zu dem konnte man die Passworteingabe auch deaktivieren. | | Verwendung Aus den genannten Gründen, hat AMPAREX die Passwortrichtlinien angepasst. D. h. ab dem 10.01.2022 wird der Benutzer aufgefordert sein Passwort zu ändern, wenn dieses nicht den neuen Passwortrichtlinien entspricht. Wird das Passwort nicht geändert, erscheint die Meldung bis zum 01.07.2022. Ab diesem Stichtag ist ein Aufschieben der Änderung nicht mehr möglich. D. h. der Benutzer wird abgemeldet und aufgefordert, das Passwort zu ändern. Ein Weiterarbeiten ist dann ohne Passwortänderung nicht mehr möglich. Daher muss ab dem 01.07.2022 das Anmeldepasswort für einen AMPAREX Benutzer folgenden Kriterien entsprechen: - mindestens ein Kleinbuchstabe
- mindestens ein Großbuchstabe
- mindestens eine Zahl oder ein Sonderzeichen
- mindestens 8 Zeichen
Bei der Vergabe eines neuen Passworts, wird während der Eingabe geprüft, ob jede Anforderungen erfüllt ist und per grünem Haken in der Anforderungsliste markiert. Die Möglichkeit zur Vorgabe der Passwortstärke in den Filialketteneinstellungen entfällt. | | Voraussetzung(en) - Benutzer mit einem Passwort, welches nicht den neuen Richtlinien entspricht
| | Verfügbar ab Version 2021.4 |
AMPAREX new start
| Reason for change If users wanted to switch between branches AMPAREX had to be restarted. Depending on the number of icons user had on their desktops, this could take some time. | | Solution AMPAREX can be restarted directly from the >>Help menu. | | Available from Version 2021.2 |
Displaying the release notes | Solution A change log dialogue can be displayed on users PCs with each start of AMPAREX. As the change log is only available in the German language the feature has been switched off on your respective country server. The display of the log can be activated under >>My AMPAREX >>Administration >>Display change log for new version (in German). Furthermore, the release notes can be called up at any time via the Help menu. | | Available from Version 2021.3 |
Multilingual SMS appointment reminder | Solution In multilingual countries, regions an SMS appointment notification can be sent in the customer’s respective language directly from the appointment. | | Requirement(s) - there must be an “Appointment reminder” document template formatted as “Plain text” available in the system,
- the placeholders marked in BOLD, example below, must be added to that document template,
- affected customers would have to have a respective language property added to their file.
<meta name="targetlanguage" content="$ersterwert(empfänger/landessprache,absender/landessprache)/auswahl('en','fr','de')"/> ${kunde/briefanredename}, <span section="$zielsprache/passt('fr')"> Nous attendons avec impatience de vous voir ${/termin/startdatum} ${/termin/startzeit} à heures Meilleures salutations </span><span section="$zielsprache/passt('de')"> Wir freuen uns auf Sie am ${/termin/startdatum} um ${/termin/startzeit} Uhr! Mit freundlichen Grüßen </span><span section="$zielsprache/passt('en')"> We are looking forward to seeing you ${/termin/startdatum} at ${/termin/startzeit} o 'clock! Best regards </span> | | Available from Version 2021.1 |
AMPAREX Messages | Solution We at AMPAREX would like to have an option to send important messages to the users of AMPAREX application (e.g. server restart needed, sudden system faults). No advertising is going to be sent while using this function. So rather then to solely rely on email communication we’d like to have an option to sent important information on a user level. Receiving messages can be still customised either for the whole company under >>Branch office administration >>My AMPAREX or for each user under >>My AMPAREX >>Administration >>Notifications. In other words you can still decide if you want to use this feature or not. Warnung |
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| The above settings can be overridden by AMPAREX if, for example, an “emergency deployment” or “unscheduled shutdown” are pending. A reply to such message from the recipient/user won’t be possible. |
| | Available from Version 2021.3 |
Master dataChargennummer und MHD (AX-10159) | Änderungsgrund Für die Nachverfolgbarkeit bzw. Rückholaktionen von Artikel mit begrenzter Haltbarkeit ist es wichtig, ggf. eine Chargennummer und/oder ein Mindesthaltbarkeitsdatum eingeben zu können. | | Verwendung Die Chargennummer und/oder Eingabe eines MHD (Mindesthaltbarkeitsdatums) ermöglicht die Nachverfolgung von Produkten einer Charge oder mit einer begrenzter Haltbarkeit: - beim Wareneingang
- im Artikelbestand
- beim Verkauf über die Kasse
Hierbei kann über AMPAREX gesteuert werden, ob ein Artikel mit einer Chargennummer und/oder MHD geführt werden kann (Lagerverwaltung | Stammdaten). Darüber hinaus kann über eine Filialkettenoption (Kasse | Filialverwaltung) gesteuert werden, ob beim Verkauf über die Barkasse die Angabe der Chargennummer und/oder MHD angegeben werden muss. Zu dem kann über den Artikelbestand über die Spalte 'MHD' gesehen werden, wo sich der Artikel befindet und ob dieser demnächst abläuft. Werden Artikel zusätzlich mit einer Chargennummer geführt, kann der Artikel im Falle eines Produktionsfehlers ermittelt und an den Hersteller zurück gesandt werden. | | Voraussetzung(en) - Aktivierung der Chargennummer und/oder MHD in den Stammdaten des Artikelkataloges im Reiter 'Lagerverwaltung'
| | Verfügbar ab Version 2021.4 |
Automatic article numbers | Reason for change By applying the >>Branch Office Administration option “Generate article number automatically”, article numbers could be assigned automatically when new articles are created. Until now, however, it was not possible to specify which article number combination should be used to create the article number. | | Solution For the automatic assignment of article numbers, an article number combination to generate them can also be specified. The article number combination can consist of placeholders and/or a free text. The placeholders 'p' (manufacturer short name), 's' (sub-type), 't' (item type) and/or 'Y' for the current year can be used. | | Requirement(s) - the >>Branch Office Administration option “Generate article number automatically” is activated,
- if the article type and/or a sub-type is used, an abbreviation must be entered in the properties.
| | Availability from Version 2021.2 |
Different consignment duration | Reason for change Until now, a consignment period for an article could only be defined on a supplier level. A different consignment period definition for one article was not possible. | | Solution In addition to the consignment period defined for a supplier a different consignment period can be entered for an article or even article variant. | | Requirement(s) - at least one consignment period added for the respective supplier
| | Available from Version 2021.2 |
Restrict discounts to authorisation groups
| Reason for change Discounts added on AMPAREX were accessible for all authorisation groups and couldn't be further restricted. | | Solution Chosen discount can be accessible to permitted authorisation groups only now. This can be edited directly on the discount edit page. For example, it is possible that a certain discount may only be accessible to an employee belonging to the authorisation group “Audiologist”. Please note that during the creation each discount will be assigned to all authorisation groups by default. | | Requirement(s) - at least two authorisation groups present in the system.
| | Available from Version 2021.2 |
Statistics and selectionsSelect multiple customers
| Reason for change Until now, multiple customers could only be added to a selection by repeatedly using the search criterion “Customer”. | | Solution The search criterion “Customer” has been renamed to “Customers” in the new AMPAREX release. Using it now, one can choose several customers in one dialogue at once. It is also possible to use this criterion to scan customer numbers or barcodes using a scanner. | | Requirement(s) from Version 2021.1 |
Branch office administration Additional permissions
| Reason for change In AMPAREX, user group authorisations could only be assigned at the module, section or tab level. A finer subdivision of user rights was not possible in the past releases. For example, a user who had access to the “Invoice” tab could carry out all actions that were possible on this tab. | | Solution Starting with the new release more detailed authorisations can be assigned to each “Authorisation group” using the “Additional permissions” (options depend on the selection made in the authorisation menu) - e.g. the right to credit customer invoices. | | Requirement(s) - at least one additional authorisation group more than the default “Administrator” group added to the system.
| | Available from Version 2021.3 |
Branch groups | Reason for change Up to now, branches could only be marked as regular branches or head office branches. It was not possible to combine several (franchise) branches into one group. | | Solution Using the new branch groups, several branches can be combined into a group that, for example, can neither see the inventory nor the customers of another branch organisation. Branch group can be created in the >>Branch Office Management module and individual branches can be then assigned to such groups. | | Availability from Version 2021.2 |
Changelog for chain settings
| Reason for change Changes applied to the >>Chain settings could previously only be viewed by using the change log option in the statistics. | | Solution Changes applied to the >>Chain settings can be viewed directly by using the “Additional features” change log. | | Requirement(s) - at least one change applied to the >>Chain options.
| | Availability from Version 2021.2 |
Article number search | Solution If the function “Search using article number in the article search field” is activated, an additional search using the article number can be carried out in the article catalogue. | | Availability from Version 2021.2 |
Change customer status of several customers at once | Solution The “Additional functions” menu can be extended with a function “Change status” by applying an additional setting to the >>Master setting, namely “marketing_selection_modify_customer_status” and assigning a “true” value to it. After completion any status can be assigned to a selected group of customers. | | Availability from Version 2021.1 |
Inventory managementSaved inventory parameters
| Reason for change Inventories can be created and edited in AMPAREX. However, if one wanted to find out which parameters were used to create an inventory, it was just not possible to do so. Until now, the parameters used to create an inventory were simply not saved. It was therefore not possible to trace down how the inventory was created. | | Solution The parameters with which an inventory was created (whether manually or using a template) will be saved in the respective inventory and can be viewed subsequently under >>Inventory >>Additional functions >>Show inventory parameters. | | Requirement(s) - at least one manually or automatically created inventory as of AMPAREX version 2021.2
| | Availability from Version 2021.2 |
Service contractsService contract templates with customer programmes
| Reason for change Customer loyalty programmes and service contracts could have been used together, but until now they had to be created separately. It could have happened that only the service contract was created but the corresponding customer loyalty programme was forgotten or vice versa. | | Solution An existing customer loyalty programme can be attached to the service contract template. If a service contract is created for a customer using such template, the stored customer loyalty programme is automatically added to the selected customer’s file and is immediately activated. | | Requirement(s) - at least one service contract template with a customer loyalty programme.
| | Availability from Version 2021.2 |
| Reason for change A service contract could be created using a Service Contract Wizard, as long as an appropriate service contract template was available in the system. However, in the wizard itself, the data was not accordingly summarised. | | Solution The behaviour of the wizard has been adjusted so that the price of the respective article from the master data will be displayed on the first page of the wizard (article selection). However, this column will only be displayed if no “price formula” was stored in the service contract template. On the “Summary” page, the most important points are displayed again for information. These are: Start, End, Article, Price, Billing mode (monthly, yearly) and the Payment type (only the type, not the complete bank details) | | Requirement(s) - at least one service contract template
| | Availability from Version 2021.2 |
Duration in days
| Reason for change The duration of a service contract could only be specified in months - a duration, e.g. of 14 days, was not possible. | | Solution In the service contract template, the duration can be specified not only in months but also in days now. The upper limit for entry in days is 1.000. | | Requirement(s) - at least one service contract template
| | Availability from Version 2021.1 |
InvoicesCustomer invoices as PDF in the customer archive
| Reason for change When an invoice was created in AMPAREX it was saved to the customer archive, provided the invoice template was set to be archived. However, the invoice was saved in its original LibreOffice .odt format. | | Solution When raising an invoice, a .pdf copy of it can be automatically saved to the customer archive provided the setting “Always save customer invoices as PDFs to the archive” has been activated in the >>Chain settings. | | Availability from Version 2021.1 |
Send customer invoices as PDF per e-mail | Reason for change If customers preferred to receive their invoices per e-mail as a .pdf, they previously had to open each customer individually in order to then send the invoices per email using the invoice preview function. | | Solution Invoices can be sent as .pdf attachments per mail using the “Additional functions” feature on the invoice overview page. | | Requirement(s) - an SMTP interface must be activated on AMPAREX,
- customer "Invoice address" and a valid email address have to be added to the system,
- at least one “Customer Notification” document template must be available in the system,
- the option “Send invoices by post” must be deactivated on the customer file.
| | Verfügbar from Version 2021.2 |
SEPA customer transfer file
| Reason for change AMPAREX supports the creation of direct debit files for open invoices. Sometimes there are also overpaid invoices when payments were transferred twice by mistake. Some of you wished to be able to generate a SEPA transfer file for overpaid invoices as well so you could transfer this to the banking programme. | | Solution Mark the corresponding invoices on the customer page and then select “SEPA transfer” from the “Additional functions” menu. | | Requirement(s) Info |
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title | Additional requirements |
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| - a valid IBAN must be saved on the customer’s file and for the invoicing branch,
- there must be at least one overpaid invoice on the customer's file,
- AMPAREX user must have access rights to the customer bank information.
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| | Availability from Version 2021.2 |
SEPA supplier transfer file
| Reason for change Until now, it was not possible to create a SEPA transfer file for a purchase invoice in the >>Inventory management module on AMPAREX. | | Solution To create a SEPA transfer file for a purchase invoice, first select the invoice, then select the command “SEPA transfer” from the >>Additional functions menu. In the following dialogue, the target directory of the SEPA file to be saved could be specified. | | Requirement(s) - at least one purchase invoice
Info |
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title | Additional requirements |
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| - a valid IBAN must be saved on the supplier’s file and for the invoicing branch,
- there must be at least one invoice on the supplier’s file,
- AMPAREX user must have access rights to the supplier bank information.
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| | Availability from Version 2021.2 |
Cost coverage
| Reason for change Setting the option “Free of own contribution” in the offer was meant to overwrite sales prices of all articles having cost coverage. In other words for positions without cost coverage, the sales price would be set to 0.00. This would create an own contribution free offer for the customer. However this would be done regardless, so if certain positions should cost the customer the system would zero them out. | | Solution For the application types "Audiology" and "Optics", you can specify whether all offer positions are to be "Free of own contribution" or only those positions which have cost coverage. | Standard setting for "Audiology" -> always adjust | | Standard setting for "Optics" -> only adjust if cost coverage is available |
| | Requirement(s) - "Free of own contribution" offer positions with or without cost coverage
| | Availability from Version 2021.2 |
LagerverwaltungAnforderungen aus anderen FilialenInventory managementInternal requisitions
| Änderungsgrund Anforderungen konnten bisher nur direkt versendet oder abgelehnt werden. Einer Anforderung konnte keine weitere Ware hinzugefügt und die Menge geändert werden. Das führte dazu, dass weitere Lieferungen bzw. Lieferscheine erstellt werden mussten. | Image Removed | Verwendung Die Maske 'Anforderungen aus anderen Filialen' im Warenausgang wurde angepasst. Hier stehen jetzt zwei Möglichkeiten zum Versenden von Anforderungen aus anderen Filialen zur Verfügung: - 'Direkt versenden' - das Verhalten ist wie bisher. Die selektierten Artikel werden direkt und ohne Rückfrage in der Filiale gebucht, aus der die Anforderung stammt. Zusätzlich kann ein (Begleit-) Lieferschein gedruckt werden
- Über die Schaltfläche 'In Warenausgang' werden die selektierten Artikel in den Warenausgang übernommen. Hierbei können der Lieferung noch weitere Artikel hinzugefügt oder die Menge der angeforderten Artikel angepasst werden (bei mengenverwalteten Artikeln)
Die direkte Bearbeitung der Artikelposition in der Maske 'Anforderung aus anderen Filialen' entfällt. | Image Removed | Voraussetzung(en) - Anforderung aus mindestens einer anderen Filiale
| Image Removed | E-Learning | Image Removed | Verfügbar ab Version 2021.2 | Image Removed | Handbuch |
Bestellwünsche ablehnenImage Removed |