General changes and fixes in 4.9 (as of October 2020)
The AMPAREX release notes contain summaries of recent changes and software enhancements made available in the latest release.
1. AMPAREX Start Icon
1.1. The start option via Java WebStart is not applicable
| Reason for change The Java Web Start technology is no longer supported on Java version 9 and higher. AMPAREX has also removed this technology from its application. If you are currently still using the Java Web Start, you will receive a warning message when you start AMPAREX, informing you to switch to the current 'AMPAREX Launcher' instead. From AMPAREX 4.9 onwards, it will no longer be possible to start the program using Java Web Start. |
| Solution Install the 'AMPAREX Launcher' on those affected workstations. You can download it from the AMPAREX homepage. |
2. Patient
2.1. (Multiple) email recipients
| Reason for change Previously, documents could be sent to a saved email address from the preview window. An email address was pre-selected and the selection could not be changed. |
| Solution In the ‘Send’ dialogue of the print preview of a document, the customer's e-mail address is now always preselected as the recipient. If no e-mail address is saved on the customer file, other possible recipients can be selected manually. However, these will not be preselected. In addition, a search dialogue can be used to search for further recipient addresses. If an address with an email is selected, it will be saved as a further recipient address in the ‘Send’ dialogue. Searching for other customers in this dialogue is expressly NOT permitted due to the GDPR. |
| Requirement(s)
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2.2. Notification if email address is missing in the process
| Reason for change The email address is not a mandatory entry on the customer file. However, it would be desirable to always record the email addresses to facilitate contact with patients. |
| Solution A new notification dialogue can be used to inform employees about a missing email address on a customer file. A new option is to remind employees to enter the missing email address when creating a new treatment/process. Another option allows setting the advertising permissions using the same dialogue. If the permission for 'advertising by email' is withdrawn at this point, the dialogue will be displayed again in future. |
| Requirement(s) This dialog is displayed when:
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3. Branch office administration
3.1. Delivery date for the invoicing of service contracts
| Reason for change The delivery date was previously specified by users each time service contracts were invoiced. But because of the temporary VAT cut in some countries, it has become apparent that the delivery date relevant for service contracts invoicing may be different, depending on the service. |
| Solution The rule for the delivery date can be preset so that the appropriate scenario can be selected. |
| Requirement(s) The relevant delivery date can be selected via the chain setting → Invoice handling → Service contracts. Available for selection are:
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3.2. Payment type 'Collection'
| Reason for change If, after sending reminders, an invoice is still unpaid for and one can use a debt collection agency to collect the outstanding payment. |
| Solution An additional payment method - 'Collection' - has been introduced for such cases. The payment type 'Collection' behaves in the same way as the payment type 'Financing'. |
| Requirement(s)
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4. Master data
4.1. Discounts
4.1.1. VAT on discounts
| Reason for change Up until now, discounts have always applied to all articles in an invoice regardless of the VAT rates for individual articles. This was too inflexible and has been changed. |
| Solution A discount, subject to other discount conditions, can be made valid only for articles belonging to a certain VAT rate. |
| Requirement(s)
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4.1.2. Restrict discounts to several article types
| Reason for change Up until now a discount could only be limited to one article type. If you wanted to limit the discount to a further article type, you had to create several discounts. |
| Solution Multiple discounts no longer need to be created. Several article types can be selected within one discount. |
| Requirement(s)
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4.1.3. Adjustable volume discounts
| Reason for change Until now, it was possible to set a discount to apply above a certain quantity being sold. In this case, however, only the quantity that was above the predifined value was discounted. |
| Solution For discounts where a value ‘Min. purchase quantity’ has been set, there is a possibility to choose between two options: apply the discount to all or only to those article above the predifined minimum purchase quantity. |
| Requirement(s)
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4.2. Inventory templates
| Reason for change Inventories (stock taking) have to be created manually in the ‘Inventory management’ module using the inventory wizard. However AMPAREX won’t remember the selected wizard options from the previous inventory, so that any standard settings must be entered again and again. In addition the annual inventory usually must be created on December 31st. This may not always be possible, 31.12. could happen to be a Sunday. |
| Solution For the reasons mentioned above, the possibility was added to create inventory templates to work with the current inventory wizard. Such templates can be selected manually when creating an inventory in the ‘Inventory management’ module or they can be executed automatically at any given time. In addition, users can define whether inventories are to be completed automatically and immediately after their creation or even whether they are to be devaled additionally based on the devaluation rules. Furthermore, it can be specified whether a group of employees should receive an AMPAREX message if the inventory was successfully or unsuccessfully created. |
| Requirement(s)
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4.3. Change log for document templates
| Reason for change Changes to the properties of a document template (name, achievable, etc.) were not fully logged. |
| Solution Now all property changes are logged in the master data document template sheet. The changes can be see via the 'Additional functions' menu. Changes in the document template itself are still logged in the document template archive. |
| Requirement(s)
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5. Services
5.1. Automated bookkeeping export
| Reason for change Until now, it was only possible to export accounting data from AMPAREX manually. Larger companies in particular, which frequently transfer data to the accounting department, wanted automation. |
| Solution Accounting data can now be automatically exported and regularly transferred to an FTP server. |
| Requirement(s)
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6. Statistics
6.1. Survey evaluation
| Reason for change Up until now, the possibilities of evaluating survey results have been very limited. One could only create a selection and check if a customer had participated in a survey or not. |
| Solution More options to choose from are available in the ‘Survey’ selection so each survey question can be evaluated. |
| Requirement(s)
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6.2. Statistiken automatisch per E-Mail versenden
| Änderungsgrund Bisher konnten Statistiken nur manuell erstellt und abgerufen werden. |
| Verwendung/Nutzen/Stand/Beschreibung Häufige Statistiken lassen sich nun automatisiert auszuführen und das Ergebnis einem Mitarbeiter per E-Mail zusenden. In den Stammdaten können dazu Statistikvorlagen konfiguriert werden. Jeder berechtigte Anwender kann unter 'Mein AMPAREX' selbst bestimmen, in welchem Intervall eine solche Statistik automatisch ausgeführt und als ODT/PDF an seine E-Mail-Adresse verschickt werden soll. |
| Voraussetzung(en)
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| E-Learning |
| Handbuch
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6.3. Reihenfolge von Suchkriterien in einer Selektion
| Änderungsgrund Die Reihenfolge von Suchkriterien in einer Selektion kann sich auf das Ergebnis auswirken. Stimmte die Reihenfolge nicht, dann mussten bisher die Kriterien gelöscht und in der richtigen Reihenfolge neu erstellt werden. |
| Verwendung/Nutzen Nun kann die Reihenfolge der Selektionskriterien nachträglich geändert werden. Durch 'Hoch-' und 'Runter-' Pfeile kann das selektierte Kriterium nachträglich an die gewünschte Position verschoben werden. |
| Voraussetzung(en)
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| Handbuch
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7. Terminplaner
7.1. Terminbelegung außerhalb von Verfügbarkeit
| Änderungsgrund Wenn Termine außerhalb der Verfügbarkeit (Arbeitszeit) erstellt werden, gab es bisher keine Warnmeldung. Dies kann dazu führen, dass der Termin ggf. nicht wahrgenommen wird. |
| Verwendung/Nutzen Nun wird der Ersteller eines Termins ausdrücklich drauf hingewiesen, dass der zu erstellende Termin außerhalb der Verfügbarkeit des Mitarbeiters liegt. Der Termin kann dann entweder trotzdem gespeichert oder weiter bearbeitet werden. |
| Voraussetzung(en)
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| Handbuch
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8. Lagerverwaltung
8.1. Überarbeitung der Warenannahme von offenen Reparaturen
| Änderungsgrund Bisher konnte bei der Annahme einer Reparatur lediglich die Seriennummer geändert werden, falls sich diese an dem zu reparierenden Gerät geändert hatte. |
| Verwendung/Nutzen Nun kann im Einlagerungsdialog für offene Reparaturen zudem der Artikel geändert werden. Dies kann sinnvoll sein, wenn der Artikel z. B. weder reparabel noch lieferbar war und daher ein anderer geliefert wurde. |
| Voraussetzung(en)
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| Handbuch
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8.2. Lagerware reklamieren
| Änderungsgrund Befindet sich defekte Ware im Lager, so konnte diese bisher nur unter Angabe eines Löschgrundes entfernt werden und wurde dabei nicht weiter protokolliert. |
| Verwendung/Nutzen Defekte Ware wird über einen Reklamationswizard direkt reklamiert und kann ggf. nachbestellt werden. Dieser Prozess kann über die Schaltfläche 'Reklamation' für alle nummernverwalteten Artikel gestartet werden:
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| Voraussetzung(en)
Für mengenverwaltete Ware steht diese Funktion nicht zur Verfügung |
| E-Learning |
| Handbuch
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