General changes and fixes in 4.8 (as of April 2020)
The AMPAREX release notes contain summaries of recent changes and software enhancements made available in the latest release.
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User authorisation groupsMultiple assignment of authorisation groupsIn order to give a selected user a different set of rights on AMPAREX (e.g. article maintenance, patient maintenance, etc.), previously you had to copy an existing user group, adjust the set of rights and assign this newly created group to the user. The disadvantage was that if you later had to make any changes to the original user group, this change wouldn’t affect the copied user group, they would have to be applied there separately. In addition, this led to a flood of similar user groups created on AMPAREX. With the new AMPAREX 4.8 release you can combine user groups for one user and give a user a different set of rights in different branches. PatientMasked bank accountsBecause of data protection, only the last 4 digits of a bank account will be displayed, all other digits will be masked with asterisks '*'. Only users with rights to access the 'Bookkeeping' module would see the full bank details. Automatically delete bank detailsBank details that haven’t been used for at least one year could be deleted on AMPAREX by applying an option 'Delete bank details automatically after one year'. Only the bank details of customers who have no open invoices, including service contract will be deleted.
Show price calculation in delivery notesTwo new placeholders were made available in order to provide price calculations with matching print out options for ‘delivered’ hearing aids. In other words, if a handout document was meant to be printed it would look more less the same as a regular handout document printed for an offer/quote.
Orders tab on the process pageA separate 'Orders' tab has been added to a process page so open orders and articles on a pick list can be shown here. Service contractsBank account selection in the service contractIf a customer has several bank account details saved on AMPAREX, you can choose the appropriate one from the list of bank details when creating or editing service contracts.
Service contracts price changeIf the price of a service contract article is changed in the 'Master data', when saving, the user will be asked whether the new price should be applied to the existing service contracts as well. AMPAREX will then change prices for all future invoices in the service contracts. This also applies to different, manually changed prices. Send attachments from the customer archive by emailDocuments can be selected from patient’s archive and sent by email. It is now possible to send documents from the archive of a patient, doctor or a company. The document can be selected in the archive and opened using the 'Preview' button. The 'Send' dialog opens via the 'Send' button in the toolbar, in which a document can be selected from the archive. The same function is offered if you open the 'Print' dialog via the function bar, select a document to be printed and switch to the print preview. OrganiserFind next free appointment for multiple resourcesTo make it easier to find free appointments for several resources at once, please use the 'Next free appointment' option from the additional menu of the 'Organiser'. Previously, it was only possible to do it for one selected resource. Now you can also search for dates on which all selected resources are available. For example, to find a matching date for a staff meeting. Inventory managementAdjusting quantityWhen quantity managed goods from an open order or electronic delivery are placed into the inventory, the quantity is pre-filled but it will remain open to any potential adjustments. MasterdataEmail subject as a placeholderYou can add and edit the email subject as a placeholder ${placeholder}. This way you don’t have to type the subject every time you send mails from AMPAREX. You can edit it on the template level in the 'Master data'. DiscountsIn order to clearly display several discounts, an overview page has been made available. All currently valid discounts will get displayed on that page. To edit a displayed discount, simply double-click to open it from the list. A new discount can be created by using the 'New' button. A new tab to edit the discount will open. Recalculate automaticallyThe 'Recalculate automatically' option on the discount page enables for an automatic discount adjustment should changes be applied to quotes/offers, e.g. changes to the quantity. Apply discount automaticallyIf there is an ongoing discount campaign or if a certain discount has to be granted for an article by default, depending on the company, please use the ‘Apply automatically’ option when adding that discount to your ‘Master data’. For the calculation of automatic discounts, all other, non-automatic discounts that have been applied manually will be removed first. All automatic discounts will then be determined and calculated using different combinations so that the end result with be the lowest offer/quote total amount or, in other words the highest possible discount available. Purchase discount for article typeA purchase discount/conditions can simultaneously apply to a specific manufacturer and article type. Purchase discount for article propertyA purchase discount/conditions can apply to a specific article property as well. If a supplier grants an extra discount for a specific hearing aid model(s) you create a unique property, assign it to those hearing aids and apply such purchase discount. Discounted priceThe article purchase price is calculated by using its list purchase price and a valid supplier discount. Should such calculation not apply to an article you can enter its individual purchase price into the 'Discounted price' field.
Define standardwarantieswarranties using propertiesManufacturers can offer different warantieswarranties, e.g. based on the design (BTE / ITE). In the new release the default warranties can be expanded or differentiated using those (or other properties). The entered article properties must be matching. Due to the different parameters used when defining the default warranties various combinations are possible so the following parameters priority sequence will apply: - article
Article VAT rate set up changeCertain articles can be sold at different VAT rates depending on the treatment type and country. For example earmould can be sold at a reduced VAT rate when sold together with the hearing aids. The ‘Reduced VAT if sold with primary article' setting could have been used to enable it. The issue was, one had to have to primary article in the offer/quote in order for the setting to apply the reduced VAT rate. This setting has been renamed to 'Use treatment type VAT rate’ and behaves accordingly. This means that the earmoulds can be sold at a reduced VAT rate even without hearing aids being sold. It’s all down to the treatment/process type now. BookkeepingProvide booking export as a password protected zip fileIn order to improve the security of the transmission of exported bookkeeping data, the bookkeeping export can be compressed and protected with a password. ServicesEmail aliasAn email alias can be added while setting up your standard SMTP service on AMPAREX. Most email programs will display the alias instead of the email address upon receiving the email. In this example 'AMPAREX GmbH' will replace 'support@amparex.com'. |